Three plans, a clear price per person
At Theia, Business Basic costs CHF 6.60, Standard CHF 13.20 and Premium CHF 20.74 per user and month, excl. VAT. For 10 Premium users, licences alone cost CHF 207.40 per month. Setup and optional operations are quoted separately; additional protection is optional.
Business Basic
CHF 6.60
per user/month, excl. VAT
For work in the browser
- Web and mobile Office apps
- Business email and cloud storage
Business Standard
CHF 13.20
per user/month, excl. VAT
For work with desktop apps
- Everything in Basic
- Office apps installed on the computer
Business Premium
CHF 20.74
per user/month, excl. VAT
For managed and protected workplaces
- Everything in Standard
- Intune and Defender for Business
Theia licence prices, billed monthly and cancellable monthly. Choose the plan for each role; Premium is our recommended baseline for managed workplaces. Compare plan features at Microsoft
Four blocks — two of them optional
Licences
Business Basic, Business Standard or Business Premium — per employee per month, excl. VAT. We procure the licences through the Microsoft CSP programme; they are cancellable monthly. Our recommended baseline is Business Premium: the only Business plan with Intune and Defender for Business.
Setup
Tenant, email and data migration, device and Teams configuration, a security baseline and an onboarding session. For small teams there are three fixed-price setup packages: Start CHF 490 (up to 3 mailboxes), Team CHF 990 (up to 10) and Complete CHF 1,900 (up to 25, including migration), excl. VAT. Larger or more specialised environments are quoted individually: after the free 30-minute intro call you receive a written fixed-price quote, before the project starts.
See the setup packagesOperations (optional)
The Managed Service combines ongoing Microsoft 365 operations, the included Support Agent and human escalation from Zurich. Because responsibilities, service windows, access and response commitments vary, we calculate it after scoping — you receive a binding monthly offer. Without the Managed Service you run M365 yourself; projects and individual tasks remain bookable on a time-and-materials basis.
Protection (optional)
Two items with published prices: Microsoft 365 backup from CHF 6.90 to CHF 10.90 per user and month (depending on term and team size), and Managed Security with Huntress ITDR at CHF 2.– per protected identity and Huntress EDR at CHF 5.– per monitored device, each per month and excl. VAT. Included: Huntress's 24/7 SOC plus setup, support and reporting by Theia. Managed Security has a 12-month minimum term and is cancellable monthly after that.
Microsoft 365 Copilot and Copilot Studio are licensed separately — we walk you through the licence costs transparently in the intro call.
Calculate the costs for 10 people
Assumptions: 10 employees, Business Premium, one protected identity and one monitored device each if you choose Managed Security. Backup uses the 5-year rate. This example separates licences from optional protection; setup and operations have no flat price. All amounts excl. VAT.
Monthly, licences only: CHF 207.40 · Monthly incl. both optional protection items: CHF 346.40 · Plus the one-time setup (fixed-price quote) and optionally the Managed Service (monthly offer after scoping).
| Users | Business Basic | Business Standard | Business Premium |
|---|---|---|---|
| 5 | 33.00 | 66.00 | 103.70 |
| 10 | 66.00 | 132.00 | 207.40 |
| 25 | 165.00 | 330.00 | 518.50 |
Licence costs only. Setup, operations, backup and Managed Security are not included in this table. The licence term is independent of the backup term.
Different team size? The quote calculator uses the same prices — for your number of employees.
Calculate a quote with your numbersBackup term and protection scope change the price
These services are ordered separately from the licence. Compare the unit and term before adding up an offer. All amounts below are in CHF, excl. VAT.
Microsoft 365 backup
MOUNT10 Cloud-2-Cloud: the lower rate applies from exactly 5 users. A longer backup term means a lower monthly rate and a longer commitment.
| Term | 1–4 users | 5+ users |
|---|---|---|
| 1 year | 10.90 | 8.90 |
| 3 years | 9.90 | 7.90 |
| 5 years | 8.90 | 6.90 |
Managed Security
- Huntress ITDR · identity protection
- CHF 2.– per protected identity/month
- Huntress EDR · device protection
- CHF 5.– per monitored device/month
Excl. VAT; the price includes Huntress's 24/7 SOC plus setup, support and reporting by Theia. Minimum term 12 months, then cancellable monthly. Identities and devices are counted separately. One employee with two monitored devices needs one ITDR unit and two EDR units.
Managed Security scopeThe three most common cost traps
The wrong licence tier
Business Standard looks cheaper, but includes neither Intune nor Defender for Business. If you need device management and baseline protection — and most SMEs do — you end up closing the gap later with add-on products. That's why we recommend Business Premium as the baseline.
Unused and double-assigned licences
Licences for departed employees, mis-assigned plans and double licensing quietly keep running. A licence audit makes this visible: we analyse your Microsoft tenant read-only within 1–2 weeks and deliver a concrete list of reassignment suggestions plus the savings potential in CHF per year.
The highest tier for everyone by default
The reverse trap: not every employee needs Premium. For individual roles a lower tier in the mix is often enough — the Premium recommendation applies to the baseline, not as a mandate for every seat.
The costs around it: support, setup, the full picture
What does IT support cost?
The sibling guide with sourced market figures: hourly rates, managed models and hidden costs in IT offers.
Read the IT support cost guideMicrosoft 365 at Theia
The product page with current licence prices and everything the setup includes.
See the Microsoft 365 pageHave it set up
How the one-time setup works — from tenant configuration to the onboarding session.
How the setup worksCommon questions about Microsoft 365 costs
All prices on this page are our own published prices (excl. VAT): licences on /microsoft-365 and in the quote calculator, backup on /microsoft-365-backup, security on /managed-security, setup packages for small teams on /gruender-checkliste. Larger setups and the Managed Service are quoted individually and in writing. Market figures for IT support are in the sibling guide /it-support-kosten.
Run the numbers for your team — or let us do it.
The quote calculator shows you the licence costs for your team size in one minute — using the same prices as this page. And in the free 30-minute intro call you get the written fixed-price quote for the setup on top.