COST GUIDE · FILEMAKER MIGRATION · 2026
What does a FileMaker migration to Power Apps cost?
Fixed price, licences old and new, limits.
For Swiss SMEs with a FileMaker solution: the fixed price for a 1:1 migration, the cost blocks, a FileMaker vs. Power Apps licence calculator and honest reasons to stay with FileMaker.
Prices checked on 14 October 2026
THE SHORT ANSWER
What does a FileMaker migration to Power Apps cost?
For a FileMaker solution with up to 20 layouts and 5 GB of database, Theia offers a 1:1 migration to Microsoft Power Apps at a fixed price of CHF 18,900 excl. VAT, in 6 calendar weeks, depending on customer approvals (Theia offer on Microsoft Marketplace, as of 14 October 2026). It includes an inventory workshop, the migration blueprint, automated data migration, the app with functionally equivalent screens and workflows, testing and acceptance, go-live support and a transfer workshop. Microsoft licences and any Azure running costs are not included: for an app on Dataverse, every user needs a premium licence, according to Microsoft either Power Apps Premium at CHF 16.20 per user and month with annual billing, excluding VAT, or pay-as-you-go per app via an Azure subscription at USD 10 per active user, app and month. For comparison, Claris lists FileMaker at USD 17.50 to USD 45 per user and month, billed annually and from 5 users; we do not convert these to Swiss francs. We quote larger or unclear solutions, functional changes, a redesign, Power BI reports or a custom web app individually, if needed after a Discovery sprint for CHF 9,500–14,500, which is credited against the implementation. Sources and check dates are listed at the end of this page.
- Fixed-price migration
- CHF 18,900
- excl. VAT · 1:1 to Power Apps for solutions up to 20 layouts and 5 GB · 6 calendar weeks, depending on customer approvals · Theia offer on Microsoft Marketplace
- Power Apps Premium
- CHF 16.20
- per user and month · Microsoft price for Switzerland, annual billing, excl. VAT · not in the fixed price
- FileMaker today
- USD 17.50 to USD 45
- per user and month · Claris prices, billed annually, from 5 users, no tax statement
Microsoft prices according to microsoft.com for Switzerland, checked on 14 October 2026; the actual price is shown at checkout. Microsoft publishes the pay-as-you-go rate in USD only. Claris prices according to claris.com in USD without a tax statement; we do not convert them. Claris charges Swiss customers its own CHF prices including VAT in the Claris Store; your Claris invoice is what counts, not the exchange rate. The fixed price, excluding VAT, comes from the offer document of Theia's offer on Microsoft Marketplace (Swiss market). Theia's Discovery page states no VAT basis. A separate guide for Access, Lotus Notes and Excel solutions will follow. View sources
STATUS OF FILEMAKER
Does FileMaker still have a future?
Yes, Claris keeps developing FileMaker: FileMaker 2026 was released on 9 June 2026. What matters is the version you run, because Claris supports each version for 2 years from its release. After that, it receives no more security updates or bug fixes.
| Version | Released | Support until | Status |
|---|---|---|---|
| FileMaker 2026 | June 2026 | June 2028 | Current version, latest update 26.0.3 (September 2026) |
| FileMaker 2025 | July 2025 | July 2027 | Supported |
| FileMaker 2024 | June 2024 | 4 June 2026 | End of support reached: no more security updates |
- Platforms: FileMaker Pro runs on macOS and Windows 11 (64-bit), FileMaker Go on iPhone and iPad, FileMaker Server on macOS, Windows Server and Ubuntu. Claris runs FileMaker Cloud on Amazon Web Services.
- Android: Claris lists no FileMaker app for Android. For FileMaker WebDirect on mobile devices, Claris names Chrome 147 or later and Safari on iOS 26 or later.
- Licence: Claris lists subscriptions, billed annually, from 5 users. New versions are only available with a current subscription or maintenance contract.
- Older files: FileMaker Pro 26 opens files from FileMaker Pro 12 onwards; older ones must be converted first.
- Claris is discontinuing Claris Studio on 15 March 2027. According to Claris, FileMaker and Claris Connect are not affected.
Our assessment: a migration is not mandatory. It pays off above all if your company already works with Microsoft 365, if an older FileMaker version without support is running, or if you want to use Android devices with an app instead of the browser. When staying is the better choice
EIGHT COST BLOCKS
What does a FileMaker migration consist of?
Inventory, data migration, rebuilding the app, workflows, integrations and training are one-time costs. Licences and operations keep running after the switch. The table shows what the fixed price covers and where Microsoft prices or Theia's published prices apply.
| Block | What it covers | Billing | Published orientation |
|---|---|---|---|
| Inventory | List all files, tables, layouts, scripts, container data and integrations. FileMaker Pro's “Save a Copy as XML” writes tables, layouts and scripts to XML, without records. Files from versions before FileMaker Pro 12 must be converted first. | One-time | In the fixed price: “Kick-off & Discovery workshop (½ day): inventory of FileMaker files, data model, scripts, UI flows”. The fixed price applies up to 20 layouts and 5 GB of FileMaker database; we quote larger scopes individually. If the scope is unclear, you start with a Discovery sprint (2 weeks, CHF 9,500–14,500), which is credited against the implementation. Source |
| Data migration | Clean data, map data types, export container data such as images and documents record by record, carry over any existing log or history data. | One-time | In the fixed price: “Automated data migration (incl. history & attachments) via our ETL scripts”. The scope does not name data cleansing; we quote it individually. Note: in file columns, Power Apps controls upload and download files up to 128 MB; image columns hold at most 30 MB. Source |
| Rebuilding the app | Screens, logic, roles and permissions in Power Apps with Dataverse, as a canvas or model-driven app, or as a custom web app, for example with React and .NET on Azure. | One-time | In the fixed price: “App creation in Power Apps (Canvas or Model-Driven as appropriate) with functionally equivalent screens and workflows”. For queries they cannot pass on to Dataverse, canvas apps only consider the first 500 records by default, 2,000 at most. Redesign or a custom web app: quoted individually. Source |
| Scripts and workflows | Rebuild FileMaker scripts as app logic or as Power Automate flows. | One-time, licence ongoing | Flows in the context of the app are included in Power Apps Premium, without desktop automation (RPA). Standalone flows that use premium connectors or Dataverse need Power Automate Premium (CHF 12.10 per user and month, excl. VAT) or a per-flow Process licence. Source |
| Integrations | ODBC and SQL connections, ERP, plug-ins, custom APIs and data on your own servers. | One-time | The fixed-price scope names no integrations, and integrating systems that are not connected today is explicitly excluded. We clarify in the intro call what existing integrations involve and quote them individually if needed. SQL Server, the on-premises gateway and custom APIs need a premium licence such as Power Apps Premium. Source |
| Licences | Power Apps Premium per user, additional Dataverse capacity, Power Pages for external users. | Monthly, annual billing | Not in the fixed price, nor are Azure running costs. Power Apps Premium CHF 16.20 per user and month; Dataverse database CHF 32.40 per GB and month; Power Pages CHF 162 per 100 authenticated users per website and month. Microsoft prices for Switzerland, excl. VAT. Source |
| Training | Prepare admins and users for the new app. | One-time | In the fixed price: “Transfer workshop (½ day)” with admin and user training and documentation. Further Theia workshops from CHF 3,500 per day. Source |
| Operations & evolution | Support, changes, extensions, licence and capacity control. | Ongoing | In the fixed price: “Go-live support (1 day): production deployment and hyper-care support (5 business days, via Teams)”. After that, Theia Managed & Evolve from CHF 4,000 per month (12-month minimum term) or quoted individually. Source |
Quotes in “…” in the “Published orientation” column are items of the fixed-price scope on Microsoft Marketplace. Microsoft prices for Switzerland with annual billing, excl. VAT. Theia publishes no price for integrations, a redesign or a custom web app. The fixed price is excl. VAT; the linked Theia pages state no VAT basis.
THE FIXED PRICE IN DETAIL
What does the fixed price include?
Theia offers the migration as a consulting offer on Microsoft Marketplace: we migrate a FileMaker solution with up to 20 layouts and 5 GB of FileMaker database 1:1 to Microsoft Power Apps in 6 calendar weeks, at a fixed price of CHF 18,900 excl. VAT. Screens, scripts and workflows become functionally equivalent in Power Apps, without functional changes or redesign. It is based on our offer document “Detailed Offer Information”, which is linked in the Marketplace listing.
FIXED PRICE
CHF 18,900 excl. VAT
1:1 migration to Power Apps · 6 calendar weeks, depending on customer approvals
For solutions with up to 20 layouts and 5 GB of FileMaker database. We quote larger scopes individually; if the scope is unclear, we start with a Discovery sprint (CHF 9,500–14,500, credited).
Theia offer on Microsoft Marketplace, Swiss market, according to the offer document; checked on 14 October 2026. Microsoft licences not included.
Scope (included in the fixed price)
- Kick-off & Discovery workshop (½ day): inventory of FileMaker files, data model, scripts, UI flows
- Migration blueprint: mapping FileMaker → Dataverse, UI layout, roles & permissions
- Automated data migration (incl. history & attachments) via our ETL scripts
- App creation in Power Apps (Canvas or Model-Driven as appropriate) with functionally equivalent screens and workflows
- Testing & acceptance: functional testing, UAT, bug fixes (2 iterations)
- Go-live support (1 day): production deployment and hyper-care support (5 business days, via Teams)
- Transfer workshop (½ day): admin & user training, hand-over documentation (architecture, data model, admin guide)
Timeline: 6 calendar weeks, depending on customer approvals
Week 1
Kick-off & discovery
Weeks 1–2
Blueprint & environment setup
Weeks 2–4
Data and app migration
Week 5
Testing & acceptance
Week 6
Go-live & hyper-care
Not in the fixed price
- Functional enhancements and redesign of screens or workflows
- Integration of systems that are not connected today
- Creating or changing Power BI reports
- Power Platform licences and Azure running costs
- A custom web app instead of Power Apps
Power Apps Premium costs CHF 16.20 per user and month, see the licence calculator.
Further terms of the fixed price
Prerequisites
- FileMaker Server or the FileMaker files (up to 5 GB and 20 layouts) with admin access
- Power Apps Premium (or an equivalent licence) in place
- A technical contact on your side with at least 25% of their working time during the project
Assumptions
- The migration is like-for-like (1:1), without functional changes
- The project is delivered remotely via Microsoft Teams and SharePoint
- You give feedback and test within 2 business days
Acceptance
- All FileMaker layouts and scripts are functionally equivalent in Power Apps
- The data is complete and correct in Dataverse (sample: at least 95% of data points)
- After hyper-care, the app has no critical (severity 1) bugs
What 1:1 means on another platform
Power Apps works differently from FileMaker in some respects. We clarify such differences before the migration starts:
- Offline-first in Power Apps only works with Dataverse in the Power Apps app, not in the browser.
- For queries they cannot pass on to Dataverse, canvas apps only consider the first 500 records by default, 2,000 at most.
- File columns: Power Apps controls upload and download files up to 128 MB; image columns hold at most 30 MB.
Next steps
- Free 30-minute intro call (scoping): we check whether your solution fits the fixed price
- You receive an order form and timeline for e-signature
- The project typically starts within 10 business days after the contract is signed
LICENCE CALCULATOR · OLD AND NEW
What do the licences cost before and after the migration?
Choose the number of users and your FileMaker plan. FileMaker is calculated in USD with Claris prices, Power Apps Premium in CHF with Microsoft's Swiss price. We do not convert between the two currencies.
- Today: FileMaker Server Starter
- USD 2,100 per year
- USD 175 per month
- After the migration: Power Apps Premium
- CHF 1,944 per year
- CHF 162 per month
Formula: users × price per user and month × 12
FileMaker Server Starter: 10 × USD 17.50 × 12 = USD 2,100
Power Apps Premium: 10 × CHF 16.20 × 12 = CHF 1,944
We do not convert USD and CHF. Claris charges Swiss customers its own CHF prices including VAT in the Claris Store; your Claris invoice is what counts, not the exchange rate.
The calculator compares Power Apps Premium only. Pay-as-you-go per app (USD 10 per active user, app and month) is not included.
| Users | Cloud Starter (USD 22) | Cloud Max (USD 45) | Server Starter (USD 17.50) | Server Max (USD 22) | Power Apps Premium (CHF 16.20) |
|---|---|---|---|---|---|
| 5 users | USD 1,320 | USD 2,700 | USD 1,050 | USD 1,320 | CHF 972 |
| 10 users | USD 2,640 | USD 5,400 | USD 2,100 | USD 2,640 | CHF 1,944 |
| 25 users | not available | USD 13,500 | USD 5,250 | USD 6,600 | CHF 4,860 |
Licences only. FileMaker: claris.com prices in USD per user and month, billed annually, from 5 users, without a tax statement; Cloud Starter for 5–10 users and up to 3 apps. According to Claris, all users get FileMaker Pro, Go and WebDirect plus Claris Connect; with FileMaker Server, your own hardware or hosting comes on top. Power Apps Premium: Microsoft's price for Switzerland, annual billing, excl. VAT; includes unlimited apps and Power Pages for the licensed user, Power Automate in the context of the app and 250 MB of database plus 2 GB of file capacity per licence; Microsoft 365 licences are not included. Not included anywhere: the migration, operations and support. Prices checked on 14 October 2026.
EIGHT QUESTIONS BEFORE YOU SIGN
How do you compare two migration offers fairly?
Ask every provider to answer these points in writing. Then compare the same scope, the same target platform and the same licences.
Scope
Which files, tables, layouts, scripts and reports are in scope?
Data
Is all data included, including container data such as images and documents and any existing history? How is the migration checked?
Target architecture
Canvas app, model-driven app or custom web app: what is planned, and why?
Licences
Which licence does every user need after the migration, and is it included in the price?
Devices and offline
Which devices (Mac, Windows, iPad, Android) and which offline use are covered?
Integrations
Which integrations, plug-ins and server schedules are carried over, and which are not?
Acceptance and switch-over
How is acceptance done, how long does FileMaker run in parallel, and when is it switched off?
After go-live
Who supports the app, who may change it, who owns the solution, and how is VAT shown?
HONESTLY ASSESSED
When should you stay with FileMaker?
We are a Microsoft partner. Still, a migration does not always pay off. In our assessment, staying is often the better choice in these cases:
- The solution runs reliably on a supported version and has few integrations. Then staying is usually cheaper than migrating.
- Your team works mainly on Mac, iPhone and iPad, and FileMaker Go covers everyday work.
- The data must stay on your own servers. FileMaker Server runs on up to 3 servers of your own, while Dataverse runs in the Microsoft Cloud.
- A small team without Microsoft 365 for whom the bundle of FileMaker Pro, Go, WebDirect and Claris Connect is enough, for example with FileMaker Cloud Starter for 5 to 10 users and up to 3 apps.
If that applies to you, we will tell you in the intro call.
PUBLISHED CUSTOMER REFERENCES
FileMaker replaced, and comparable projects.
For SSO Zürich, we replaced two separate FileMaker databases with a single solution. The other projects show comparable replacements of business applications. We do not publish budgets.
SSO Zürich
Two FileMaker databases for members and the emergency service (NFD) → Power Platform (Dataverse, Power Pages)
Read the reference
AEROPERS
Access application → Power Platform (Dataverse, Power Apps, Power Automate)
2–3 months, 2 people
Read the referenceCPM AG
Excel solution → Power Platform (Dataverse, Power Apps, Power Automate)
4–6 months, 2–3 people
Read the referenceRegion St. Galler Rheintal (VSGR)
Lotus Notes business application InaVIS → Dynamics
Read the reference
AND AT THEIA?
From FileMaker to the Power Platform.
Our target is the Power Platform: Power Apps with Dataverse, Power Automate for workflows and Power Pages for external users. Where Power Apps does not fit, we build a custom web app, for example with React and .NET on Azure, and quote it individually. If your FileMaker app is really a CRM, read the CRM cost guide first. CRM cost guide · Power Apps development
FileMaker to Power Apps migration
Fixed price CHF 18,900 excl. VAT · 6 calendar weeks
1:1 migration to Power Apps for solutions up to 20 layouts and 5 GB, with the scope of our Marketplace offer.
Learn moreDiscovery sprint
CHF 9,500–14,500 · credited
For larger or unclear solutions: inventory, target design and a fixed-price estimate in 2 weeks. Credited against the implementation.
Learn moreManaged & Evolve
from CHF 4,000 per month · 12 months
Support and further development of the app after go-live.
Learn moreTraining & Enablement
Workshops from CHF 3,500 per day
Further training for key users and admins. Goal, scope and price are agreed in advance.
Learn moreCOMMON QUESTIONS
Common questions about FileMaker migration
Sources and update
Updated on 14 October 2026. All prices and facts were checked against the sources below on that day.
- Microsoft Marketplace: Theia – FileMaker to Power Apps migration
Consulting offer (Swiss market) with scope. The listing links our offer document “Detailed Offer Information” (PDF): fixed price CHF 18,900 excl. VAT for solutions up to 20 layouts and 5 GB, 6 calendar weeks depending on customer approvals, phases, exclusions, prerequisites, assumptions, acceptance and next steps. Checked on 14 October 2026.
- Microsoft: Power Apps pricing (Switzerland)
Power Apps Premium CHF 16.20, Dataverse database CHF 32.40 per GB; prices excl. VAT, the actual price is shown at checkout. Checked on 14 October 2026.
- Microsoft: Power Automate pricing (Switzerland)
Power Automate Premium CHF 12.10 per user and month. Checked on 14 October 2026.
- Microsoft: Power Pages pricing (Switzerland)
CHF 162 per 100 authenticated and CHF 60.70 per 500 anonymous users, each per website and month. Checked on 14 October 2026.
- Microsoft Learn: Power Apps and Power Automate licensing FAQ
Premium connectors, Dataverse, flows in the app context, +250 MB database and +2 GB file capacity per licence. Checked on 14 October 2026.
- Microsoft Learn: Power Apps licensing FAQ
From February 2027, strict enforcement of premium licensing, among others for model-driven apps; without a licence the app no longer opens. Premium, per-app plans and per-app pay-as-you-go meet the requirement. Checked on 14 October 2026.
- Microsoft Learn: Pay-as-you-go meters
Power Apps per app: USD 10 per active user, app and month, via an Azure subscription; no CHF price published. Checked on 14 October 2026.
- Microsoft Learn: Offline-first canvas apps
Only with Dataverse in the app, not in the browser; up to 3,000,000 records. Checked on 14 October 2026.
- Microsoft Learn: Delegation in canvas apps
500 records by default, 2,000 at most. Checked on 14 October 2026.
- Microsoft Learn: File and image columns in Dataverse
File columns: Power Apps controls up to 128 MB; image columns at most 30 MB. Checked on 14 October 2026.
- Claris: FileMaker Cloud pricing
Cloud Starter USD 22 (5–10 users), Cloud Max USD 45; billed annually, no tax statement. Checked on 14 October 2026.
- Claris: FileMaker Server pricing (self-hosted)
Server Starter USD 17.50, Server Max USD 22; up to 3 servers of your own. Checked on 14 October 2026.
- Claris Store
With country Switzerland: its own CHF prices, all prices including VAT. We quote no store prices and convert nothing. Checked on 14 October 2026.
- Claris Support: support policy and end of support
2 years of support from release; end of support per version. Checked on 14 October 2026.
- Claris Support: FileMaker 2024 end of support
Support for FileMaker 2024 ended on 4 June 2026. Checked on 14 October 2026.
- Claris Support: FileMaker 2026 technical specifications
Platforms, no Android app listed, ODBC/JDBC tested with 50 connections, files from FileMaker Pro 12. Checked on 14 October 2026.
- Claris: FileMaker 2026 is now available
Released on 9 June 2026. Checked on 14 October 2026.
- Claris: FileMaker Pro release notes
Currently version 26.0.3 (September 2026). Checked on 14 October 2026.
- Claris Support: Claris Studio is being discontinued
On 15 March 2027; FileMaker and Claris Connect not affected. Checked on 14 October 2026.
- Claris Help: Save a Copy as XML
Tables, layouts and scripts as XML, without records. Checked on 14 October 2026.
- Claris Help: Import and export formats
CSV, Excel (XLSX), XML and further formats. Checked on 14 October 2026.
- Claris Help: Export Field Contents
Export container contents record by record. Checked on 14 October 2026.
- Claris Help: Databases in FileMaker Cloud
FileMaker Cloud is not an ODBC data source; OData or Data API. Checked on 14 October 2026.
- Claris Help: OData and Data API compared
According to Claris, OData can replace ODBC and JDBC for most uses. Checked on 14 October 2026.
- Claris Help: Working with data in FileMaker Go
Offline with a local copy; changes imported back into FileMaker Pro afterwards. Checked on 14 October 2026.
- Theia: Discovery
CHF 9,500–14,500 depending on scope, fixed at kick-off, credited against the implementation.
- Theia: Managed & Evolve
From CHF 4,000 per month, 12-month minimum term.
- Theia: Training & Enablement
Workshops from CHF 3,500 per day.
Claris, FileMaker, FileMaker Go, FileMaker WebDirect and Claris Connect are trademarks of Claris International Inc. Microsoft, Power Apps, Power Automate, Power Pages, Dataverse, Microsoft 365, Dynamics 365 and Azure are trademarks of the Microsoft group of companies. Amazon Web Services is a trademark of Amazon.com, Inc. or its affiliates. All other names are the property of their respective owners. Theia Solutions AG is a Microsoft partner; no partnership, recommendation or endorsement by Claris International Inc.
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