Knowledge becomes findable
SharePoint as an intranet turns scattered file shares into a searchable knowledge base. Once something is documented, everyone finds it again without asking.
One platform for files, chat, meetings and telephony
Outlook, Teams, Excel and SharePoint become one connected workflow: one file, clear access and traceable versions. We design the technology and adoption together.
Microsoft TeamsThe same work item can be edited together inside a Teams chat.From inbox to shared file.
Three real work steps show how information arrives, is edited together and is shared with control.
The request arrives with the right context.
Email, meeting and attachments remain traceable before the work moves into the shared workspace.
Microsoft OutlookA shared Loop component remains editable directly inside the email draft.Order against sprawl
With governance over Microsoft 365 Groups, such as expiration dates, naming rules and blocked words, we keep the number of teams and permissions under control before it gets messy.
File chaos, duplicate versions and no one knows what's current
The current offer exists in three versions as email attachments, the knowledge sits in a few people's heads, and nobody finds the right document. At the same time, teams and groups grow unchecked, and external partners keep access that no one reviews anymore. This costs time every day and creates risks you only notice once it's too late.
A visible change, not another tool rollout.
Deliverables
Project handoverCollaboration Blueprint
Teams · SharePoint · Guest access · Governance
- 01Teams as the communication hubSetup of chat, online meetings and optionally Teams Phone as a replacement for the desk phone. Teams Phone and telephony are an add-on licence we calculate with you.
- 02Document storage in SharePoint and OneDriveSharePoint as the shared backend behind Teams files, OneDrive for personal documents, both with co-authoring and version history.
- 03Intranet and knowledge platformA SharePoint intranet as the central point for news, processes and documents, structured around your business rather than the Microsoft default.
- 04External sharing and guest accessClear rules for guest access, external access and B2B via Entra ID, including lifecycle, so guests don't keep access forever.
Your collaboration blueprint.
A concrete target structure for workspaces, files, guests and governance.
- Teams as the communication hubSetup of chat, online meetings and optionally Teams Phone as a replacement for the desk phone. Teams Phone and telephony are an add-on licence we calculate with you.
- Document storage in SharePoint and OneDriveSharePoint as the shared backend behind Teams files, OneDrive for personal documents, both with co-authoring and version history.
- Intranet and knowledge platformA SharePoint intranet as the central point for news, processes and documents, structured around your business rather than the Microsoft default.
- External sharing and guest accessClear rules for guest access, external access and B2B via Entra ID, including lifecycle, so guests don't keep access forever.
- Loop and Viva EngageLoop components for shared content directly in Teams, Outlook and Word, with eDiscovery. Viva Engage as the successor to Yammer for company-wide exchange.
- Workspace governanceNaming conventions, expiration dates and blocked words for Microsoft 365 Groups, set up to fit an SME and not over-configured.
What the new working model should achieve.
- One tool
- Chat, files, meetings and telephony in one place
- One version
- No more duplicate files and attachment ping-pong
- Minutes
- Find documents again instead of searching the inbox
Workspaces, files, guests and sharing rules are tailored to your organisation during the workshop.
Frequently asked questions
Is our data stored in Switzerland?
Core Microsoft 365 data can be stored in the Microsoft Switzerland regions (Zurich, Geneva) via Advanced Data Residency. Not every service is fully covered, and data residency alone is not compliance. We show you honestly what sits in Switzerland and what doesn't, and set up collaboration in line with revDSG and GDPR.
Can we really replace the desk phone with Teams?
Yes, with Teams Phone telephony can be integrated into Teams. It's an add-on licence, and whether the switch pays off depends on your current telephony. We work through it soberly with you rather than recommending it across the board.
How do we stop teams and permissions from sprawling?
Through governance of Microsoft 365 Groups with expiration dates, naming rules and blocked words. We set it up to fit the size of your SME, lean enough not to get in the way day to day, but consistent enough to prevent sprawl.
Is it enough to buy the licences and get started?
No. The technology is set up quickly, but collaboration only changes when your people come along. We support the rollout with clear structures and training, so the tools turn into real, lived practice.
Let's talk about your workplace.
Whether it's migrating to Microsoft 365, zero-trust security or a Copilot rollout — together we'll find the right path.